Class of 57 Class Reunion


Minutes of reunion committee.


   1.     Welcome:

Bob McLean welcomed everyone and extended a warm welcome to Allan and Liz Campbell

    2.    Present:

Bob McLean (Chair), Howard Barnes, Allan Campbell, Liz Campbell, Ewen Chamberlain, Kevin Dell, Peter Enright, Jim Hair (by conference phone), Peter Macnamara and Tony McGowan.

 3.     Apologies:

Peter and Anne Maree Robinson

 4.     Minutes:

Minutes of the meeting held on 16 June were confirmed.

 5.      Matters arising from last Minutes:

John Hogan

It was noted there is to be a commemoration service for John at St Theresa’s North Invercargill.

MC for Reunion

Bob McLean advised John Burke has confirmed that he is prepared to act as MC.

 Buses

 Peter MacNamara confirmed that he had made the bookings for the buses.

 6.      Agenda was tabled by the Chairman:

Bob also indicated that Peter Enright wished to air some concerns about the suitability of Borland Lodge as the reunion venue. As part of this Bob advised that Kevin Wall the CEO of the Borland Lodge Trust would be attending the meeting at 7.30 pm to give a run down of the Borland Facilities following which a full discussion could take.

 7.     Borland Trust Chief Executive Officer:

Kevin Wall was introduced to the meeting and he detailed the facilities and provided copies of the latest brochures being prepared. His advice was that we should book the use of the full facility and that would then allow 28 individual units to be provided as well as the dormitories. The 28 individual units if allocated to couples would accommodate 56. Kevin Wall agreed to confirm by letter that there is the 28 individual unit option.

Bedding can be provided at an additional one off charge of $10 per booking.

The Kitchens are fully equipped but dishwashing must be done by hand.

Tables with seating for 100 are available.

A large BBQ is available and the charge for this is $10.00 per use.

No P.A. system is available.

Beside the numerous bush walk options the lodge has available for entertainment Kayaks and Archery sets.

Alternative accommodation options away from Borland Lodge are available at Tuatapere 55 km distant, Manapouri 45 km distant and Te Anau 66 km distant. However, those requiring such alternatives will need to make their own arrangements.

Towels, soaps, toilet paper, etc are not provided and it is necessary to bring your own requirements with you. Also tea-towels, and cleaning fluids are not supplied. It should be noted the nearest shop is 55 km away.

Also to be noted by those making their own way to Borland lodge that the last and closest options for fuel are at the following centres Mossburn, Otautau and Tuatapere and it is likely also that these Gas stations will close early evening.

Kevin Wall was thanked for his informative presentation and question and answer discussion.

In the light of the information provided by Kevin Wall and the matters raised by Peter Enright it was agreed that the whole of the Borland Lodge facilities should be booked and when numbers are known the $10 bedding option should also be booked.

8.      Agenda:

Bank Account

Kevin Dell confirmed that the Bank Account had been opened and that $250 had been received for three registrations.  

Tributes to past members

Bob advised that Pat Killeen had agreed to do this but in so doing requested that he be provided with a full list of those who had passed away. The following were noted:

John Anderson, Terry Bonisch, Colin Cliene, Paul Erasmusson, John Hogan, Sam Lawlor, Maurice McKenzie, Brian Meffin, Neil Smith, Pat Spillane and the Brothers. 

Entertainment

Kevin Dell confirmed that he was working on this. 

Ladies Programme

The option of visiting the Gloworm Caves had been priced and the Company could provide a 22 seat bus for this and if visited in the morning the Company could make a special arrangement but in the afternoon had to adhere to its normal programme. After some discussion it was felt that a visit to the Gloworm caves might present difficulties for some people. As there are plenty of other options in and around the Tuatapere, Orawia District it was agreed that the organization of the ladies programme should be left to Ann Marie Robinson to organize. 

Mens Programme

Not discussed however a suggestion that a clay bird shoot might be an activity option was noted. 

Sunday Programme

Peter Enright reported on the options available with respect to the Real Journeys Deep Cove trips. The time and costs involved with the Real Journey options were discussed but no conclusions were reached.

 Meals

Tony McGowan has agreed to take responsibility for organization of meals.

Three breakfasts were required these would be on a self-serve basis. Needing answer was whether these should be, continental or cooked or even both options. It was agreed that the breakfasts should be continental only.

Lunch was required for the men on the Saturday and it was proposed that this requirement would be met by the provision of sandwiches and savouries etc.

Evening meals were required Friday Saturday and Sunday. The Saturday meal to be a catered buffet at a cost of around $48 per head (however numbers will be the final determinant). On the Sunday a BBQ is proposed. For the Friday it was agreed that it would be appropriate to have an early meal at the Kelvin before leaving for Borland. Until precise numbers attending are known it is not possible to establish costs or menus.

A roster will be required to be established to deal with the setting out and washing up after each breakfast and lunch plus, the BBQ cooking and clean up. 

Alcohol

With the Lodge being dry and the distance to the nearest facilities being in the order of 50 km distant it was proposed that bottled beer, wine and soft drinks would be provided on a user pays basis with any unused quantities to be returned. This aspect is to be discussed with Peter Robinson. It was also noted that participants could of course bring their own supplies with them.  

9.      Information Brochure:

Allan Campbell agreed that he would take responsibility for the preparation of this. However this was something that would need to be left aside until everything was fully determined.

10.     Miscellaneous:

 A vote of thanks was passed to Tony McGowan for the use of the meeting room and provision of minutes.

11.      Next meeting 7pm, 4 August 2008 at Tony McGowan’s office.