Class of 57 Class Reunion


Minutes of reunion committee.
 

1.     Present:

Bob McLean (Chair), ), Howard Barnes, Kevin Dell, Peter Enright, Dick O’Connell, Peter MacNamara, Peter Robinson, Kevin Scully and Tony McGowan

2.     Apologies:

Anne Maree Robinson

3.     Bede Dowling:

The passing of Bede Dowling was observed by 2 minutes silence.

4.     Minutes:

Minutes of the meeting held on 19 January 2009 were confirmed.

5.      Matters arising from last Minutes

Dick O’Connell advised that he had a Marist School Cap (Secondary Version).

6.      Agenda

Financial report

$3,587.32 in bank. There were 6 unpaid invoices for registrations but one of these meeds to be withdrawn as the pupil has advised he is not attending. As for the food invoices only 7 had been paid at the time of the meeting.

Registrations

31 Pupils have registered plus15 spouse/partners .All have paid registration deposits.

At the time of the meeting 26 pupils and 11 spouses/partners have paid up for meals. It was known that further payments were in transit and there was no reason not to expect that the payments from remaining 5 pupils and 4 partners would not be in the bank within the next few days. A further follow up would be made to ensure payments plus completion of the response forms 

Based on the confirmation of 31 pupils plus 15 spouse /partners it was agreed that proceeding with the reunion was viable.

Sponsorship

The Chairman advised that the sponsorship from the National Bank had been reviewed by the Bank and reduced. Meridian Energy Real Journeys and had agreed to provide significant sponsorship by way of Meridian forgoing fees and providing the extra tunnel transport and Real Journeys providing discount and fixed cost bus travel. Invercargill Breweries was also providing product. It was agreed that a letter should of thanks should go immediately to all of the parties providing sponsorship and Kevin agreed that he would do this.

Budget

An email had been received from Allan Campbell confirming that Clearfiles for the Information Pack plus nametag holders had been purchased. Allan requested funds amounting to $71.83 to cover the cost of the folders and tags plus card for the name tags. This was agreed to. Regarding the cost of printing Kevin Dell indicated that he would arrange the copying if Allan provides the pages for the Information Packs.

Tony budgeted the food and associated costs at $5000.00.

The ladies committee proposed that a small gift be provided to each partner and this was agreed to.

The matter of the T Shirts was then discussed and Peter MacNamara was thanked for his investigation of this. However in the light of the National Bank reduction in sponsorship for Transport the Committee felt that it could not commit to the provision of T shirts and should instead use the funds to make up the shortfall on the transport costs. Similarly the idea of a pen memento was not taken further. The opportunity still exists for the proposed T shirts to be organized on a paid basis if participants required.

In the light of the funding issue it was also agreed that the proposal to engage an entertainer for the Saturday Night would be flagged.

A discussion was then held on the matter of the Bus Travel and it was agreed that the Invercargill Passenger Service option based on one 46 seat plus driver bus for the whole period was the best option and should be confirmed by Peter MacNamara on that basis. It was noted that an allowance needs to be made for the drivers accommodation and meals which are at our cost.

Peter Robinson was requested to advise the Kelvin and Waiau Hotels of the numbers that would be present.

Bob will contact Real Journeys and discuss further the discounting options and confirm numbers for the Ladies programme on the Saturday and the Sunday programme  noting the intention is to use the Invercargill Passenger Service Bus for travel to the start points of the Real Journeys attractions.

        Programme

Friday

Assemble at Kelvin Hotel Invercargill at 2pm for drink and snack (cost $8 per head) leave Kelvin by coach at 3pm for Tuatapere.

Arrive Waiau Hotel Tuatapere 4.30 pm for drinks and evening meal (meal 5.30 pm cost $20per head). Leave Waiau Hotel by coach 6.45pm for Borland Lodge.

Arrive Borland Lodge 8 pm where Manager Paul Brown will explain about the facilities and other matters of necessity.

Saturday

Breakfast cooked or continental self serve 7.30 am -8.30 am.

Women leave by coach at 9.30 am for- a day trip to be organized by Anne Marie Robinson Pay as you go.

Men remain at Borland Lodge spending day reminiscing plus some sporting events such as Cricket, Archery and Kayaking etc. Light lunch self serve provided.

Evening meal provided at Borland Lodge followed by entertainment.

Sunday

7.30 am Church Service

Breakfast cooked or continental self serve 8 am - 9 am.

9.30 am all leave by bus for Manapouri for boat trip to West Arm and Power Station visit.- cost $63 per head plus lunch extra at $14 per head.

5.30 return to Borland Lodge for BBQ Tea.

Those leaving on Sunday need to pay for their Accommodation etc to the Lodge Manager prior to departure - -NB no EFTPOS cash, cheque or credit card.

Monday

Breakfast cooked or continental self serve 7.30am - 8.30am.

Clean up facilities.

Pay Camp Manager for facilities use.

Bus leaves for Invercargill 9.30am arrive 11.30am.
 

7.      Opening Proceedings

Kevin Dell to follow up the possibility of Tim Shadbolt opening proceedings at the Kelvin Hotel.

8.      Music Sheets

Peter Robinson will supply these.

9.      Banjo Patterson Poems

Tony to provide copies of poems for distribution to reunion attendees.

10.      Next Meeting

The meeting will deal with-

- confirmation that bookings are OK;

- allocation of rooms,

- allocation of organizational duties;

- the preparation of information packs.

11.      General Business

It was noted again that along with tea towels, dish-clothes, and cleaning fluids that beer, wine and spirit glasses etc would need to be provided by the Organizing Committee. 

Peter Robinson advised that he had secured a Donation of cider from Nallys Invercargill Brewery. This will be made available on the bus trips. There also may have some sponsorship from the ILT at the Kelvin assembly. 

Anne Maree Robinson has organized the provision of table-cloths and candles for tables plus decorations for the Saturday formal meal

12.    Next and final meeting 7 pm Thursday 12 February 2009 at Tony McGowan’s office.