MINUTES
OF MEETING HELD 19 January 2009
Class of 57 Class Reunion
Minutes of reunion
committee.
1.
Present:
Bob
McLean (Chair), Ewen Chamberlain, Kevin Dell, Peter Enright, Dick
O’Connell, Peter MacNamara, Peter Robinson, Kevin Scully and Tony
McGowan.
2. Apologies:
Ann Maree Robinson
3.
Minutes:
Minutes of the
meeting held on 6 December 2008 were confirmed subject to correction of
the number of T Shirts being corrected to read 60.
4.
Matters arising from last Minutes
Nil
5.
Agenda
$3,587.32 in bank.
There were 6 unpaid invoices for registrations but one of these needs to
be withdrawn as the pupil has advised he is not attending. As for the
food invoices only 7 had been paid at the time of the meeting.
30 Pupils have
registered plus17 spouse/partners. A further 5 pupils have said yes
plus one further spouses/partners but not formally responded. A follow
up is to be made with these further 5 pupils.
Immediate payment of
the food invoice that has been sent to all who have registered is
essential. This is for costs that the Committee is directly responsible
for and also serves as confirmation of those who are attending. Receipt
of this payment is essential by the 31 of January 2009 and will allow us
to determine actual numbers, and thus confirm bookings, discounts and
other arrangements etc.
It was concerning
that the payment response to the food invoices to date was very low. As
receipt of this payment was a determinant of the Committees ability to
incur commitments as well as to provide viable options to caterers and
other business it was agreed that a further immediate letter would be
sent explaining this. Also it is understood that Jim Hair will be
phoning the out of town people. It was resolved that the food payment
would be required to be paid by 31 January 2009 and, the Committee would
make appropriate decisions based on the outcome of this.
There was some concern
that the notes accompanying the food invoice were not clear enough. It
needs to be made clear that the food payment was for meals at Borland
Lodge only and that other costs that attendees will need to pay directly
them selves are:-
-
$110 for three days
accommodation per person;
-
$77.50 per person for
the Sunday optional trip including lunch;
-
$20 per person for
tea Friday night;
-
$8 for snack during
registration at Kelvin Hotel;
-
Plus the ladies need
to pay as they go for lunch and Glow worms trip etc on Saturday.
Also questions have
been asked about alcohol drinks. The position is that the Committee will
ensure a supply of beer and wine and soft drinks at Borland Lodge that
can be purchased at cost on a cash only basis.
If participants require
spirits they will need to bring their own.
It was agreed that the
above information should form part of the letter to go out regarding the
food payment plus incorporated in the information brochure being
prepared.
In addition a
Questionnaire is to accompany the letter requesting by 31 January,
arrival locations, arrival and departure times, pickup and parking
requirements, confirmation if wanting to go on the Sunday trip, any
special requirements for sleeping accommodation plus notice of any
medical conditions that might need to be passed on in the event of a
medical emergency. Also required is confirmation of partners name for
purposes of name-tags.
Programme
Friday
Assemble at Kelvin Hotel Invercargill at 2pm
for drink and snack (cost $8 per head) leave Kelvin by coach at 3pm for
Tuatapere.
Arrive Waiau Hotel Tuatapere 4.30 pm for
drinks and evening meal (meal 5.30 pm cost $20per head). Leave Waiau
Hotel by coach 6.45pm for Borland Lodge.
Arrive Borland Lodge 8 pm where Manager Paul
Brown will explain about the facilities and other matters of necessity.
Saturday
Breakfast cooked or continental self serve
7.30 am -8.30 am.
Women leave by coach at 9.30 am for- a day
trip to be organized by Ann Maree Robinson Pay as you go.
Men remain at Borland Lodge spending day
reminiscing plus some sporting events such as Cricket, Archery and
Kayaking etc. Light lunch self serve provided.
Evening meal provided at Borland Lodge
- happy hour 6.30pm - meal 7.30pm followed by entertainment.
Sunday
7.30 am Church Service
Breakfast cooked or continental self serve 8
am - 9 am.
9.30 am all leave by bus for Manapouri for
boat trip to West Arm and Power Station visit.- cost $63 per head plus
lunch extra at $14.50 per head.
5.30 return to Borland Lodge for BBQ Tea.
Those leaving on Sunday need to pay for
their Accommodation etc to the Lodge Manager prior to departure - cash,
cheque or credit card - NB No EFTPOS
Monday
Breakfast cooked or continental self serve
7.30am - 8.30am.
Clean up facilities.
Pay Camp Manager for facilities use.
Bus leaves for Invercargill 9.30am arrive
11.30am.
6.
Opening
Proceedings
Kevin Dell to follow up the possibility of
Tim Shadbolt opening proceedings at the Kelvin Hotel.
7.
Music Sheets
Peter Robinson will supply these.
8.
Banjo
Patterson Poems
Tony to provide copies of poems for
distribution to reunion attendees.
9.
Reunion T
Shirts
It was agreed that
the ordering of 60 T shirts would be delayed until after the 31 January.
This was acceptable to the Supplier
10.
February Meeting
The meeting will deal with:
11.
Marist School
Cap
PLEASE Still have not been able to
establish the existence of a school cap. Reminder to any one with a
school cap or knowing of the whereabouts of one is asked to get in touch
with the Organizing Committee.
12.
General
Business
It was noted again that along with tea
towels, dish-clothes, and cleaning fluids that beer, wine and spirit
glasses etc would need to be provided by the Organizing Committee.
Peter Robinson advised that he had secured a Donation of
cider from Nallys Invercargill Brewery. This will be made available on
the bus trips. There also may have some sponsorship from the ILT at the
Kelvin assembly.
Ann Maree Robinson to organize the provision of table-cloths
and candles for tables for the Saturday formal meal.
13.
Next and final meeting 7
pm Sunday 1 February 2009 at Tony McGowan’s office.
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