The local organising committee are now getting down to the detail of the reunion and need quite a bit of information (and, if you haven’t paid the meal invoice, - money) from you.  Please do not ignore this memo.  Your response to it will help ensure a memorable weekend.

The memo will also give you an idea of the agenda for the weekend.  The agenda will be finalised, following your responses, at the local organising committee’s next meeting on Sunday 1 February 2009.

1.         Meal Money

            Meals are not provided by Borland Lodge.  The local organising committee has to provide food and, in respect of the Saturday evening meal, catering.  We can do this but will shortly have to pay for the food.  Thus, we need those of you who have not yet paid your $110.00 per person for food to let us have that amount as soon as possible.  Allan has indicated we need it by 25 January 2009.   As that is only a few days away we could wait until 29 January 2009 but if we do not have payments in by the time of our next meeting, which is 1 February 2009 we will be in some difficulty.  So please make payment of this as Allan has suggested either direct to Kevin Dell, PO Box 1207, Invercargill or National Bank Account 060925 0404488 00 identifying your name and the deposit.

            As you read this memo you will see that there are other payments to be made some of which are optional.

 2.         Place and Time of Arrival

            The first function is at the Kelvin Hotel in Invercargill at 2pm on Friday 27 February 2008 for a “break the ice” drink and snack.  We will leave the Kelvin Hotel at 3pm to go to Tuatapere.

            We understand that some people may be coming in through Queenstown and travelling direct to Borland Lodge from there.

            We need to know the place and time of your arrival so that we can arrange catering at the Kelvin Hotel.  There will be a cost of $8.00 per head for catering and that will be payable by you at the Kelvin Hotel.

            We particularly need to know the time of your arrival if you are coming to Invercargill and require to be picked up at the airport.

            Please let us know the place and time of your arrival.

 3.         Waiau Hotel Tuatapere

            The coach which leaves Invercargill at 3pm from the Kelvin Hotel will arrive at the Waiau Hotel, Tuatapere at approximately 4.30pm for drinks and an evening meal at 5.30pm.  The cost of this evening meal is $20.00 per head and is payable by you to the Waiau Hotel.  The coach will leave the Waiau Hotel at approximately 6.45pm for Borland Lodge and arrive at Borland Lodge at 8pm where the Manager of the Lodge will explain about the facilities and other matters.

            We need to know if you are not planning to be at the Waiau Hotel at approximately 4.30pm.  This is for catering purposes.  So if you are arriving at Queenstown or even at Invercargill and travelling other than by coach, please let us know if you are not going to be at the Waiau Hotel, Tuatapere.

            There will be no meal provided at Borland Lodge on the Friday night.

 4          Saturday 28 February 2009

            Breakfast will be available between 7.30am and 8.30am.  The local organising committee will have arranged the food but we will have to prepare it ourselves.  We have not yet decided whether to have a “team” preparing breakfast or whether it is just something you can do for ourselves as we arrive for breakfast.

            Heather Nicholson (Bob McLean’s partner) is organising a day trip for the ladies leaving Borland Lodge by coach at 9.30am.  The details are not yet finalised but we will be in a position to tell you about that shortly.  It will likely include some shopping in Te Anau and a trip to the Glow-worm caves.  We would like a preliminary indication from you as to whether your wife / partner would want to go on such a trip. There will be costs associated with this such as for tickets and for meals during the day which will be payable by you.

            The men will remain at Borland Lodge reminiscing and taking part in some activities which the organising committee will arrange.  There will be a light lunch provided at Borland Lodge and that is included in the $110.00 meal money.

            On the Saturday evening there will be a catered dinner at Borland Lodge for both men and women and it is also included in the $110.00 per person meal money.

 5.         Sunday Activities

           There will be a brief open air (weather permitting) church service at 7.30am.

           The breakfast arrangements are the same as for Saturday except that they will between 8am and 9am.

            At 9.30am a coach will leave Borland for Manapouri for a boat trip to the West Arm of the lake and the Power Station where we will be allowed to visit.  The cost of the boat trip is $63.00 per person and lunch is an extra $14.50 per person.  That is a total of $77.00 per person.  This is an optional trip. You may prefer to make your own arrangements for the Sunday.

            In any event whether you go on the coach trip or make your own arrangements, we will back at Borland Lodge at 5.30pm for a BBQ tea.  The food for the BBQ is included in the $110.00 per person meal money.

            Please let us know whether you and your wife / partner will be going on the coach and boat trip to West Arm Power Station.  We need to know this to make the arrangements for the coach and boat.

 6.         Monday Activities

            Again, it is the same arrangements for breakfast but the times will be 7.30am to 8.30am.

            We will clean up the facilities and pay the Camp Manager for the facilities.  The room accounts are for yourselves and are $110.00 per person for the whole of your stay.

            The bus will leave for Invercargill at 9.30am arriving in Invercargill at 11.30am.

 7.         Departure

            We understand some people may be leaving on Sunday and those people will need to pay the Camp Manager before they leave.

            Please let us know whether you are leaving early.  That information is helpful to us for our planning.

            Please note in respect of payment to the lodge there is no Eftpos.  Payment can be by way of cash, cheque or credit card.

 8.         Alcohol

            Alcohol is permitted at Borland Lodge and the organising committee will arrange beers and wine for purchase by you.

            If you want to bring other alcohol such as spirits, then please bring your own.

 9.         Accommodation Requirements

             Please let us know if you have any special requirements for accommodation.  If you do it may not be possible to accommodate you at Borland Lodge but there are some motels nearby which again would be at your own cost.

 10.       Medical

             Please let us know of any medical conditions that we need to be aware of in the event of an emergency.

 11.       Spouse / Partners Name

             For the purposes of name tags, please let us have your spouse / partner's name.

Attached to this memo is a response form.  Please help us by completing it and returning it immediately by either fax to 03 2144122, or email to Kevin.dell@awslegal.com or by post to Kevin Dell, PO Box 1207, Invercargill 9840 by 29 January 2009.

We are sending this memo to everybody even though you may not have registered.  It is not too late to register, we can still accommodate a few more if you let us know by return.  But after our next meeting on 1 February 2009, there will be difficulties involved in registering you.

The local organising committee are looking forward to a very memorable weekend.  We are grateful to Allan Campbell and Jim Hair for starting this off and for all the work they have done.  It is likely that this reunion will be a one off opportunity for us all to meet again after so many years.  It will be a unique event.  The local organising committee has got a lot of enjoyment out of meeting with one another when some of us have not seen one another for a number of years. We are sure that the experience of this reunion will not only be nostalgic but rewarding.  We are fortunate to have an opportunity to meet again.  The reality is that most New Zealanders would not have such an opportunity.

We look forward to meeting you all for a very successful weekend.